Privacy Notice
Physicality is the trading name for Cycle Tough Ltd trading as Physicality. We are a registered company in England number 09215811. Our registered address for trading is 160, Main Street, North Sunderland, Seahouses, Northumberland NE68 7UA.
This notice is designed to help you understand what kind of information (personal data) we collect in connection with our services and how we will process and use this information. This notice describes how we collect, use, share, retain and safeguard personal data. It also sets out your individual rights.
What is personal data?
In the context of our business, the personal data we hold on you may include name, address, gender, wider contact details, health parameters (height, weight body mass index etc), medical information, current or past medications and clinical notes relating to soft tissue massage/treatment and/or personal training sessions.
You may provide us with personal data when completing consent forms or questionnaires, contact by telephone or email, writing to us directly or providing us with medical information.
We will not share or grant access to your data to any third party without your specific verbal or written consent unless required to do so by law.
Why do we need your personal data?
We will use your personal data for the sole purpose of supplying you with the services you have requested, either sports massage/soft tissue therapy or personal training and for no other purpose. We also use your data for the purposes of our financial record keeping.
We have a legitimate interest in informing you of our services and may contact you about educational meetings at Physicality or promotion of our services. You may request to withdraw from such communication at any time by emailing carole@physicality.info.
We will retain your data for a minimum of 10 years after the end of any contractual agreement (10 years after the age of 18 years for a minor). The retention of data is necessary for insurance and professional regulatory body compliance. We retain the right to retain your data for longer if we consider it necessary.
Your rights
There are legal rights granted to individuals governing the use of their personal data. These rights allow individuals to understand what personal data relating to them is held, for what purpose, how it is collected and with whom it is shared, where it is located, to object to its processing, to have the data corrected if inaccurate, to take copies of the data and to place restrictions on its processing. Individuals can also request the deletion of their data. These rights are known as Individual Rights under the Data protection Act 2018. These are:
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object;
- the right to erasure
- the right to data portability (receive a copy of your data)
Individuals can exercise their rights at any time. In some situations we may be unable to fully meet your request, for example we may be required to retain clinical records for insurance purposes or financial records for taxation purposes.
Protecting your data
We will take all appropriate technical and organisational steps to protect the confidentiality of your data (password protected computer in a locked building).
Contact us
If you wish to contact us regarding any aspect of your personal data or GDPR please email carole@physicality.info